Last updated: 15th June 2026
This Privacy Policy explains how Spirit Vanguard ("we", "us", "our") collects, uses, and protects your personal data when you use propertytitlecheck.co.uk (the "Site"). We are the data controller for the purposes of UK data protection law.
| Purpose | Legal basis |
|---|---|
| Processing and delivering your order | Performance of a contract with you |
| Customer support and responding to enquiries | Performance of a contract / legitimate interests |
| Fraud prevention and Site security | Legitimate interests |
| Accounting and tax records | Legal obligation |
| Marketing emails (only if you opt in) | Consent |
| Improving the Site (analytics) | Consent (via cookie preferences) |
We share personal data only where necessary, with: our payment processor (e.g. Stripe), to take payment; IT, hosting, and cloud storage providers who help us run the Site and store order documents securely; our staff, who use your title/property details (not your full personal profile) to place document orders with HM Land Registry — we do not share your name, email, or payment details with HM Land Registry as part of this process; professional advisors where necessary; and law enforcement or regulators where we are legally required to. We do not sell your personal data.
If any of our service providers store or process data outside the UK/EEA, we ensure appropriate safeguards are in place, such as the UK's International Data Transfer Agreement or Standard Contractual Clauses.
Order and transaction records are kept for 6 years] to meet our accounting and tax obligations. Delivered documents are stored securely and automatically deleted from our systems after 3 months — please save your own copy after downloading. Marketing consent is retained until you unsubscribe or withdraw consent.
We use industry-standard measures to protect your data, including encryption of stored documents, access controls, and secure, time-limited download links rather than permanent public links.
Under UK GDPR, you have the right to access the personal data we hold about you; ask us to correct inaccurate data; ask us to delete your data in certain circumstances; restrict or object to certain processing; receive your data in a portable format; and withdraw consent at any time where processing is based on consent. To exercise any of these rights, contact us at [privacy email]. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.
The Service is not directed at, or intended for use by, anyone under 18.
We use cookies and similar technologies as described in our Cookie Policy.
We may update this Privacy Policy from time to time. We will post the updated version on this page with a new "last updated" date.
Enquiries Team
support@propertytitlecheck.co.uk